Community Guidelines
& Content Policy
Clear rules for a platform built on trust. Roamii isn't social media, it's a coordination tool for real people traveling together. Every person on your trip deserves to feel safe and respected.
Effective Date: March 22nd 2026 | Last Updated: March 22nd 2026
1. What This Covers
These guidelines apply to all content shared on Roamii — check-in photos, profile photos, expense descriptions, poll content, trip chat messages, and any other user-generated content within the app. They apply equally on friend trips, supervised trips, and organization trips.
Your content is seen by your trip group, which may include people you just met, chaperones, Trip Leadership, organization administrators, and on some trips, parents or guardians viewing approved photos through the parent portal.
2. Content That Is Not Allowed
The following content is prohibited on Roamii. This applies to photos, text, and any other content shared through the app.
Nudity and sexual content. No nudity, sexually explicit material, or sexually suggestive content. This includes photos, descriptions, and messages.
Graphic violence. No depictions of violence, gore, injury, or physical harm.
Illegal activity. No content depicting, promoting, or facilitating illegal activity of any kind. This includes drug use, underage drinking, theft, trespassing, and any other violation of local law.
Harassment and bullying. No content intended to intimidate, demean, mock, or humiliate another person — whether they are on your trip or not. This includes screenshots shared without consent, mocking photos taken without someone's knowledge, and targeted comments about someone's appearance, behavior, or identity.
Intoxication content. No photos or content depicting someone who is visibly intoxicated, impaired, or in a compromising situation — whether that person is you or someone else. This protects everyone on the trip from content that could be embarrassing, harmful, or used against them later.
Doxxing and location sharing outside the app. Do not share another person's location, address, accommodation details, or travel plans outside of Roamii without their explicit consent. Roamii's location features are designed with specific visibility controls — circumventing those controls by sharing someone's location through other channels is a violation.
Hate speech and discrimination. No content that attacks, threatens, or dehumanizes people based on race, ethnicity, national origin, religion, gender, gender identity, sexual orientation, disability, or any other protected characteristic.
Spam and commercial content. No unsolicited advertising, promotions, or commercial content unrelated to your trip.
Impersonation. Do not create accounts or post content that impersonates another person, whether they are on your trip or not.
Misinformation that could affect safety. No false information about meeting points, departure times, emergency contacts, or any other trip logistics that could put someone at risk.
3. Photo Approval on Supervised and Organization Trips
On supervised and organization trips, every check-in photo goes through an approval queue before it reaches the group feed. Trip Leadership reviews each photo before anyone else sees it.
What gets approved: Photos that are appropriate, respectful, and safe to share with the group — including parents who may be viewing through the parent portal.
What gets rejected: Photos that violate any of the rules above, photos where someone appears visibly intoxicated or in a compromising situation, photos that could be used for bullying or embarrassment, and anything that Trip Leadership determines is not appropriate for the group feed.
If your photo is rejected: It stays visible to you in your own check-in history. It's still your memory. It just doesn't go to the group feed. There's no public notification or callout — only you and the Trip Leadership who reviewed it will know.
On friend trips: There is no approval queue. All members have equal permissions. Content standards still apply, and other trip members can report violations.
4. Enforcement
Roamii enforces these guidelines on an escalating scale based on severity and frequency.
Photo rejection. On supervised and organization trips, Trip Leadership may reject a photo from the group feed. The photo remains visible to you. This is the most common and lightest action.
Content removal. Roamii may remove content that violates these guidelines from the group feed, trip chat, or any other shared space within the app.
Warning. You may receive a notification that specific content violated these guidelines, with a reminder of the rules.
Temporary restriction. Repeated or serious violations may result in temporary restriction of your ability to post content, participate in trip features, or access certain parts of the app.
Account suspension. Severe or repeated violations may result in temporary suspension of your account.
Permanent ban. The most serious violations — including any content that endangers another person's safety, constitutes harassment or bullying, or depicts illegal activity — may result in permanent removal from Roamii.
On organization trips: Roamii may share information about policy violations with your organization's administrators when those violations affect their travelers or trip. Your organization may have additional consequences under their own policies.
5. Organization-Specific Policies
Organizations using Roamii may have content policies that are stricter than these guidelines. Their rules apply on top of ours — not instead of ours. If your organization prohibits something that Roamii allows, your organization's policy applies on their trips.
Roamii's guidelines are the baseline. Organizations can raise the bar but cannot lower it.
6. Reporting
In the app: Use the report function on any photo, message, or content that you believe violates these guidelines.
By email: Contact support@roamii.app with details of the content and the trip it appeared on.
We review all reports and will take action where appropriate. We do not disclose who submitted a report.
7. A Note on Context
Travel is messy, joyful, and sometimes chaotic. These guidelines aren't here to police fun — they're here to make sure everyone on your trip can look back on the experience without regret.
A photo of your group laughing at dinner is great. A photo of someone passed out at that dinner is not. A check-in from a rooftop bar is fine. A check-in mocking someone who stayed behind is not.
When in doubt, ask yourself: would I be comfortable if everyone on this trip — including the chaperone, the trip organizer, and someone's parent — saw this? If yes, share it. If not, keep it for your camera roll.
These guidelines work alongside our Terms of Service, Privacy Policy, and Trust & Safety page.
Privacy By Design
Roamii makes money from per-trip fees and organizational contracts. That's it. We don't run ads. We don't license data to brokers. We don't sell your personal information to third parties. Our business model is simple: we build a product worth paying for, and people pay for it. We keep your trip records so you can look back on where you've been and who you traveled with. Sensitive data follows strict schedules — location is anonymized within days of your trip ending, and photos are deleted after your retention period. You can delete any trip from your account at any time. We do use aggregated, non-personal data to understand how people use the app, what features they enjoy, and where we can improve. This includes training our own internal models to make Roamii smarter over time — like better trip recommendations, budget suggestions, and itinerary insights. This data is stripped of all personal identifiers, cannot be traced back to you, and is never shared outside our team. Every feature is designed to serve the people using it — not to generate data for someone else.
Location Transparency
Roamii uses location data to keep groups coordinated and safe. We're upfront about exactly how. What we collect: GPS coordinates during active trips when you check in or when location sharing is enabled. Who sees what — it depends on your role: Chaperones and Trip Leadership see real-time coordinates for travelers in their group. Why? Because when you're responsible for 30 people in a foreign city, you need to know where they are — especially if someone misses a check-in or wanders outside a designated area. This is the information that lets a chaperone act quickly if something goes wrong. Travelers see neighborhood-level location from each other's last check-in only. You can see that your friend checked in from Trastevere, not their exact street address. Why? Because you need enough information to find each other and coordinate plans, but you don't need to track each other's every move. This keeps group coordination easy without making anyone feel watched by their peers. Parents (on supervised and org trips) see approved check-in photos. Not a GPS breadcrumb trail — photos of their traveler having the time of their life. Why? Because what a parent actually needs is peace of mind that their traveler is safe and having a good experience. A smiling photo from a piazza does more for that than a blinking dot on a map. What happens when the trip ends: We strip all user identifiers and retain only anonymous, aggregate coordinate data. No user IDs, no device identifiers, no persistent tokens that could reconnect a location to a person. There is no technical path from an anonymous coordinate back to you.
Photo Safety
Check-ins on Roamii are built around photos — not GPS pings to a dashboard. When you check in, you capture a moment: the street market you stumbled into, the sunset from the hostel rooftop, the ridiculous hat your friend bought. Approval workflows: On organization and supervised trips, every check-in photo goes through an approval queue before it reaches the group feed. Chaperones and Trip Leadership review each photo before anyone else sees it. Why? Because group trips involve shared spaces with people who may have just met, and content shared in those spaces affects everyone. The approval queue protects against inappropriate content, photos taken while someone is visibly intoxicated or in a compromising situation, images that could be used for bullying or embarrassment, and anything sexual or depicting illegal activity. If a photo is rejected, it stays visible only to the person who took it (it's still their memory) — it just doesn't go to the group. No drama, no public callout. Your visibility, your choice: Travelers can control whether their posts are visible to others in the group. You decide what your trip group sees. Note: Trip Leadership roles (chaperones, organization administrators) can still view all content regardless of your visibility setting — this is necessary for safety oversight on supervised trips. Content moderation: All content shared on Roamii — photos, expense descriptions, poll content, trip chat — is subject to our Sensitive Content Policy. Roamii isn't social media. It's a coordination tool for real people traveling together, and every person on your trip deserves to feel safe and respected.
18+ Platform
Roamii is currently for adults. You must be 18 or older to create an account. We enforce this at signup with date of birth verification. If you're under 18, you cannot use Roamii... yet. We're working to change this. We know that teens travel too — school trips, family vacations, summer programs — and we want Roamii to be available to them. But building a platform that handles minors' location data, photos, and group coordination requires getting a lot of things right: parental consent frameworks, enhanced data protections, age-appropriate design, and content safeguards that go beyond what's needed for adults. We'd rather take the time to do this properly than rush it and put young people at risk. When we feel confident that teens will be truly safe on our platform, we'll let you know. In the meantime — if you're an adult using Roamii and you have suggestions for how we should approach this, we want to hear from you. You're the chaperones, the parents, the trip organizers who know what younger travelers need. Your input matters.
We Never Sell Your Data
This is not a standard disclaimer buried in legal language. It's a core business commitment. Roamii does not sell, rent, or lease your personal information to third parties. Not your location data. Not your photos. Not your movement patterns. Not your trip details. Not through a subsidiary. Not through a "partner." Not ever. We do use aggregated, non-personal data internally to improve the app — for example, understanding which features get used most or how trip planning patterns vary by destination. This data cannot be tied back to any individual user and is never shared outside Roamii. We don't send data to marketplaces. We don't attach it to identifiers designed to follow you across the internet. We don't build audience segments. We don't have an ad platform. The difference isn't just philosophical — it's architectural. Some apps build their data pipelines to be linkable: persistent identifiers, cross-device matching, audience segmentation. Roamii's system is built to be unlinkable. Once your trip is over, there is no technical path from an anonymous coordinate back to you. This commitment is permanent and cannot be weakened through a policy update.
Role-Based Permissions
Roamii serves different people with different needs on the same trip. What you see depends on your role — and every role is designed with the minimum access needed to do its job. Travelers see their own trip details, group feed, itinerary, polls, expenses, and neighborhood-level location from other travelers' last check-ins. They control their own photo visibility. Chaperones (organization or independent) see real-time traveler locations within their assigned group, the photo approval queue, check-in status, and room assignments. They can modify curfew and wake times and request ad-hoc check-ins. Trip Support (organization staff assigned to multiple trips) have the same permissions as chaperones across their assigned groups with the ability to switch between trips. Organization Administrators manage trips, groups, and personnel through the web dashboard. On mobile, they have monitoring and photo approval capabilities across all organization trips. Parents (on supervised and org trips) access a code-protected feed of approved photos only. No location data. No real-time tracking. Your role is determined by how you join a trip, not who you are. The same person can be a traveler on one trip and a chaperone on another.
For Organizations
If you're a travel company, school, youth organization, or any group that coordinates supervised trips — here's what you should know about trusting Roamii with your travelers. Your data stays yours. Organization trip data — itineraries, traveler lists, group assignments, destination content — belongs to your organization. We don't repurpose it, share it with competitors, or use it to build products for other clients. Permissions are enforced, not suggested. Role-based access is built into the database layer with Row Level Security policies. A traveler cannot access chaperone views. A chaperone from one group cannot see another group's data. These aren't UI restrictions that can be bypassed — they're enforced at the data level. You control the safety settings. Default curfew times, wake check-in times, photo approval requirements, boundary configurations — these are all configurable per trip and per day. Your organization sets the standards. Roamii enforces them. We're built for the real world. Roamii was designed by someone who has been the chaperone trying to coordinate 40 travelers across a European city using a group chat that moves too fast, a spreadsheet nobody updates, and a tracking app that makes young adults feel like they're wearing ankle monitors. Every feature exists because a real trip needed it.
Content Standards
Roamii is a coordination tool for real groups of real people traveling together. Your content is seen by your trip group — which may include people you just met, chaperones, organization leadership, and on some trips, parents or guardians. We set clear standards because every person on your trip deserves to feel safe and respected, and organizations that trust Roamii with their travelers need to know this platform reflects their values.
Privacy By Design
Roamii makes money from per-trip fees and organizational contracts. That's it. We don't run ads. We don't license data to brokers. We don't sell your personal information to third parties. Our business model is simple: we build a product worth paying for, and people pay for it. We keep your trip records so you can look back on where you've been and who you traveled with. Sensitive data follows strict schedules — location is anonymized within days of your trip ending, and photos are deleted after your retention period. You can delete any trip from your account at any time. We do use aggregated, non-personal data to understand how people use the app, what features they enjoy, and where we can improve. This includes training our own internal models to make Roamii smarter over time — like better trip recommendations, budget suggestions, and itinerary insights. This data is stripped of all personal identifiers, cannot be traced back to you, and is never shared outside our team. Every feature is designed to serve the people using it — not to generate data for someone else.
Location Transparency
Roamii uses location data to keep groups coordinated and safe. We're upfront about exactly how. What we collect: GPS coordinates during active trips when you check in or when location sharing is enabled. Who sees what — it depends on your role: Chaperones and Trip Leadership see real-time coordinates for travelers in their group. Why? Because when you're responsible for 30 people in a foreign city, you need to know where they are — especially if someone misses a check-in or wanders outside a designated area. This is the information that lets a chaperone act quickly if something goes wrong. Travelers see neighborhood-level location from each other's last check-in only. You can see that your friend checked in from Trastevere, not their exact street address. Why? Because you need enough information to find each other and coordinate plans, but you don't need to track each other's every move. This keeps group coordination easy without making anyone feel watched by their peers. Parents (on supervised and org trips) see approved check-in photos. Not a GPS breadcrumb trail — photos of their traveler having the time of their life. Why? Because what a parent actually needs is peace of mind that their traveler is safe and having a good experience. A smiling photo from a piazza does more for that than a blinking dot on a map. What happens when the trip ends: We strip all user identifiers and retain only anonymous, aggregate coordinate data. No user IDs, no device identifiers, no persistent tokens that could reconnect a location to a person. There is no technical path from an anonymous coordinate back to you.
Photo Safety
Check-ins on Roamii are built around photos — not GPS pings to a dashboard. When you check in, you capture a moment: the street market you stumbled into, the sunset from the hostel rooftop, the ridiculous hat your friend bought. Approval workflows: On organization and supervised trips, every check-in photo goes through an approval queue before it reaches the group feed. Chaperones and Trip Leadership review each photo before anyone else sees it. Why? Because group trips involve shared spaces with people who may have just met, and content shared in those spaces affects everyone. The approval queue protects against inappropriate content, photos taken while someone is visibly intoxicated or in a compromising situation, images that could be used for bullying or embarrassment, and anything sexual or depicting illegal activity. If a photo is rejected, it stays visible only to the person who took it (it's still their memory) — it just doesn't go to the group. No drama, no public callout. Your visibility, your choice: Travelers can control whether their posts are visible to others in the group. You decide what your trip group sees. Note: Trip Leadership roles (chaperones, organization administrators) can still view all content regardless of your visibility setting — this is necessary for safety oversight on supervised trips. Content moderation: All content shared on Roamii — photos, expense descriptions, poll content, trip chat — is subject to our Sensitive Content Policy. Roamii isn't social media. It's a coordination tool for real people traveling together, and every person on your trip deserves to feel safe and respected.
18+ Platform
Roamii is currently for adults. You must be 18 or older to create an account. We enforce this at signup with date of birth verification. If you're under 18, you cannot use Roamii... yet. We're working to change this. We know that teens travel too — school trips, family vacations, summer programs — and we want Roamii to be available to them. But building a platform that handles minors' location data, photos, and group coordination requires getting a lot of things right: parental consent frameworks, enhanced data protections, age-appropriate design, and content safeguards that go beyond what's needed for adults. We'd rather take the time to do this properly than rush it and put young people at risk. When we feel confident that teens will be truly safe on our platform, we'll let you know. In the meantime — if you're an adult using Roamii and you have suggestions for how we should approach this, we want to hear from you. You're the chaperones, the parents, the trip organizers who know what younger travelers need. Your input matters.
We Never Sell Your Data
This is not a standard disclaimer buried in legal language. It's a core business commitment. Roamii does not sell, rent, or lease your personal information to third parties. Not your location data. Not your photos. Not your movement patterns. Not your trip details. Not through a subsidiary. Not through a "partner." Not ever. We do use aggregated, non-personal data internally to improve the app — for example, understanding which features get used most or how trip planning patterns vary by destination. This data cannot be tied back to any individual user and is never shared outside Roamii. We don't send data to marketplaces. We don't attach it to identifiers designed to follow you across the internet. We don't build audience segments. We don't have an ad platform. The difference isn't just philosophical — it's architectural. Some apps build their data pipelines to be linkable: persistent identifiers, cross-device matching, audience segmentation. Roamii's system is built to be unlinkable. Once your trip is over, there is no technical path from an anonymous coordinate back to you. This commitment is permanent and cannot be weakened through a policy update.
Role-Based Permissions
Roamii serves different people with different needs on the same trip. What you see depends on your role — and every role is designed with the minimum access needed to do its job. Travelers see their own trip details, group feed, itinerary, polls, expenses, and neighborhood-level location from other travelers' last check-ins. They control their own photo visibility. Chaperones (organization or independent) see real-time traveler locations within their assigned group, the photo approval queue, check-in status, and room assignments. They can modify curfew and wake times and request ad-hoc check-ins. Trip Support (organization staff assigned to multiple trips) have the same permissions as chaperones across their assigned groups with the ability to switch between trips. Organization Administrators manage trips, groups, and personnel through the web dashboard. On mobile, they have monitoring and photo approval capabilities across all organization trips. Parents (on supervised and org trips) access a code-protected feed of approved photos only. No location data. No real-time tracking. Your role is determined by how you join a trip, not who you are. The same person can be a traveler on one trip and a chaperone on another.
For Organizations
If you're a travel company, school, youth organization, or any group that coordinates supervised trips — here's what you should know about trusting Roamii with your travelers. Your data stays yours. Organization trip data — itineraries, traveler lists, group assignments, destination content — belongs to your organization. We don't repurpose it, share it with competitors, or use it to build products for other clients. Permissions are enforced, not suggested. Role-based access is built into the database layer with Row Level Security policies. A traveler cannot access chaperone views. A chaperone from one group cannot see another group's data. These aren't UI restrictions that can be bypassed — they're enforced at the data level. You control the safety settings. Default curfew times, wake check-in times, photo approval requirements, boundary configurations — these are all configurable per trip and per day. Your organization sets the standards. Roamii enforces them. We're built for the real world. Roamii was designed by someone who has been the chaperone trying to coordinate 40 travelers across a European city using a group chat that moves too fast, a spreadsheet nobody updates, and a tracking app that makes young adults feel like they're wearing ankle monitors. Every feature exists because a real trip needed it.
Content Standards
Roamii is a coordination tool for real groups of real people traveling together. Your content is seen by your trip group — which may include people you just met, chaperones, organization leadership, and on some trips, parents or guardians. We set clear standards because every person on your trip deserves to feel safe and respected, and organizations that trust Roamii with their travelers need to know this platform reflects their values.